NW Summer Housing
NW Summer Programs
2025 NW Campus Summer Intensive Housing
For students registered in Junior Repertory Experience, TWSB Summer Intensive, and/or TWB Repertory Experience
TWSB SUMMER INTENSIVE HOUSING (ages 12+)
TWB REPERTORY EXPERIENCE (ages 15+)
JUNIOR REPERTORY EXPERIENCE (ages 12-16)
Deadline to register for housing: May 1, 2025
To register for chaperoned housing, using the “housing” links in your acceptance email. Having trouble finding the links? Email: summer@washingtonballet.org
Chaperoned housing for the 5-week Summer Intensive, the 1-week Repertory Experience, & the 1-week Junior Repertory Experience at TWSB’s NW Campus will be at American University, just .6 mile from our studios at 3515 Wisconsin Ave. The safe and serene campus of AU provides all the amenities for our students’ comfort and rest. Chaperones organize and oversee optional weekend activities during the 5-week Summer Intensive; there is so much to see in DC!
Please read all the information below carefully — it will make planning your trip to Washington, DC for the Summer Intensive much easier!
Students attending the 1-week Junior Repertory Experience:
Move-in to the dorms is Sunday, June 15th. There will be a mandatory meeting for students on Sunday, June 15 from 5:30PM – 7:00PM with the Head Chaperone, all other chaperones, and the Summer Manager. Parents are welcome to attend.
Detailed move-in times and instructions will be sent via email as the date nears.
Students attending the 5-week Summer Intensive:
Move-in to the dorms is Sunday, June 22nd. There will be a mandatory meeting for students on Sunday, June 22 from 5:30PM – 7:00PM with the Head Chaperone, all other chaperones, and the Summer Manager. Parents are welcome to attend.
Detailed move-in times and instructions will be sent via email as the date nears.
Students ONLY attending the 1-week Repertory Experience:
Move-in to the dorms is Sunday, July 27th. There will be a mandatory meeting for students on Sunday, July 27 from 5:30PM – 7:00PM with the Head Chaperone, all other chaperones, and the Summer Manager. Students who have already been on campus for the 5-week program are not required to attend, but are strongly encouraged so they can meet their new peers. Parents are welcome to attend.
Detailed move-in times and instructions will be sent via email as the date nears.
TWSB Housing Forms & Waivers will be emailed to participants by April 1. Please complete all forms and waivers by May 1st. If a student withdraws, no housing refunds are available after May 1.
If you are missing any information, or have further questions, please feel free to contact summer@washingtonballet.org. We are looking forward to a wonderful summer!
– TWSB Faculty & Staff
YOUR STAY AT AMERICAN UNIVERSITY (AU)
GETTING TO AU- 4400 Massachusetts Ave, NW, 20016-Cassell Hall
Reagan National Airport is the closest airport and is accessible by metro and taxi. AU is less than a mile from Tenleytown/American University metro station (red line) and shuttle service is provided daily.
Drop off will be in front of the Cassell Hall building, our chaperones will be in TWSB tee shirts to help direct you.
CHECK-IN
Students will check into the Cassell Hall building on the American University campus on the Sunday prior to their program start day, time TBD. Enter at Glover Gate just off Massachusetts Ave.
There will be a mandatory meeting on move-in day from 5:30PM-7:00PM. Chaperones of TWSB Summer Intensive will greet the students in the lobby of the dormitory. Chaperones will give students their room keys, building access cards, and information about the surrounding areas. Students are responsible for the care and condition of their rooms. Rooms will be inventoried prior to the students’ arrival, and will be assessed for any damages between the time of arrival and the time of departure. Students with severely damaged rooms at the end of the program will be held responsible and charged accordingly.
CHECK-OUT
Check out must occur by 11am the Saturday after the program is finished. This is Saturday, June 21st for students ONLY participating in the 1-week Junior Repertory Experience; Saturday, July 26th for students ONLY participating in the 5-week Summer Intensive; and Saturday, August 2nd for students participating in the 1-week Repertory Experience. Students attending multiple Summer Programs do NOT check-in/out between programs. There is a fee for late check-outs.
Upon Check-Out
All students must have their room inspected by a chaperone.
Students must place their keys and access cards in an envelope labeled with their name and room number and return them to a chaperone. Each student must return his/her access card and room key. Loss of cards and/or keys will result in a damage fee, to be paid immediately. Damage fees are non-refundable, regardless if keys are returned at a later date.
Students leaving from TWSB performances must have their rooms inspected by one of the chaperones on the night before the performance.
Students checking out from the AU dorms after all performances are over must have their rooms inspected by a chaperone before leaving. They must also hand in their key and access card to a chaperone in a labeled envelope with their name and room number.
Summer-end performances will be held on the last Thursday and Friday of the Summer Intensive, and the last Friday of the Repertory Experience. Performances should finish no later than 6:00PM on Friday.
When students leave their assigned room, all personal property should be removed. The room and any furnishings should be left clean and in the same condition it was in when the students arrived.
Items left in a student’s room after the group’s departure shall be treated as abandoned property and disposed of by university staff members.
DORMITORY INFORMATION
Students will be housed at American University at Cassell Hall dormitory.
Click on the link for Cassell Hall for floor plans, virtual tours, and more information.
Students will live in 2 or 3 bedroom suites. All bedrooms are double rooms. Suites have a shared bathroom, and a common area.
Students will be provided an in-room mini-fridge.
AU provides a linen package including: top and bottom bed sheets, blanket, pillow, pillow case and one towel. Feel free to bring personal bedding and other comfort items from home (teddy bears are welcome!) Mattresses are standard twin size.
All rooms are air conditioned with in-room temperature controls.
All rooms have Wifi
Rooms do not include kitchenettes but there is a stove, oven, sink and microwave in the common room kitchen for those who prefer to cook or just for evening popcorn munching with a movie!
Laundry is on each floor and students will use their swipe cards to operate washer and dryer. Swipe cards may be loaded on each floor, Chaperones will help guide our students in this process.
Students may NOT switch rooms or roommates for any reason.
SUMMER ACCESS CARDS
Each student is issued a summer access card upon check-in to the residence hall. This card must be carried at all times; it provides access to the front entrance, elevators, and stairwells of the hall in which the group is staying. Lost keys will incur a $100 fee. Students should be sure to carry cards with them when doing laundry.
CHAPERONES
TWSB hires chaperones, 21 and older, to monitor, mentor and care for the students while attending TWSB Summer Intensive. Chaperones reside on the same floor as our students. The chaperones will be present at check-in to answer questions and concerns you may have. There will always be a chaperone present at TWSB or AU when students are at either location. In case of illness/injury, a chaperone will accompany the student to the doctor and/or to AU dorms. No student is allowed in the AU dormitory without a chaperone present. Chaperones make sure that the students have an enjoyable summer while being safe and secure in the nation’s capital. The Washington School of Ballet Chaperones will be the immediate point of contact for all students in the dorms.
Meet your 2025 Summer Intensive Chaperones Stay tuned!
DINING CHOICES AT AMERICAN UNIVERSITY
TWSB does not offer a meal plan for the summer. If you would prefer to purchase the AU meal plan you may go to the AU website and sign up. It is not necessary to be on the meal plan, as students can pay as they go at the numerous eateries located on AU’s campus. There is a dining hall located in the Mary Graydon Center along with some of the other dining locations including a nearby Whole Foods (at the shuttle stop). It is our experience that the non-refundable meal plan is not the ideal choice, as students seem to prefer to purchase meals at Whole Foods which has a huge buffet.
Near TWSB, there are several lunch options such as: Giant Foods, CVS, Starbucks, Two Amy’s (Pizza), Raku (Sushi), Cactus Cantina (Mexican), Matchbox (Pizza), Heritage India, Silver Diner, Jettie’s (sandwiches/salads), Chipotle, Cava and more.
We suggest our students use a bank card from home for food purchases. Most students spend about $30 a day depending on quantity.
WEEKEND EXCURSIONS
Chaperones will take students on optional weekend excursions throughout the 5-week summer intensive. These trips in the past have been tours of the Kennedy Center, day trips to Georgetown, a cruise on the Potomac River, and a Moonlight Bus Tour of the monuments. There will be both paid and free excursions offered to the students. For paid excursions, parents may sign up their student with an “add-on” on Active. Registration will be opened soon for weekend excursions.
In addition to the planned events, students have the opportunity to explore the city and plan group outings together. There are many free activities in DC (the Smithsonian!) that our summer students take advantage of. Our chaperones are excellent at ensuring all students feel included and have plans on their days off of the studios.
Students will not be able to receive mail at the dormitory.
Mail should be sent to the following address:
Washington Ballet
STUDENT’S NAME (please make this clear)
3515 Wisconsin Avenue NW
Washington, DC 20016
WHAT TO BRING
- Dance wear – Summer Uniform coming soon
- Toiletries
- Alarm clock (phone)
- Cleaning supplies (counter wipes, paper towels, etc.)
- Reading lamp/nightlight
- Laundry detergent
- Pilates/yoga mat
- Blow dryer
- First-Aid Kit
- Toilet paper (AU provides a roll)
- Sewing kit
- Any cooking utensils/tools such as a plate, bowl and utensils, as well as a pot and pan if your dancer plans on cooking in the dorm’s common area kitchen.
- Sponge and dish soap
METRO TRANSPORTATION
Students and chaperones will take the AU shuttle from the dorms each day to Tenleytown where they will either board a #31 or 33 Metro bus as a group or walk as a group of at least 3. Students are not allowed to travel alone. All dorm students are given a pre-loaded bus card at check in. Chaperones will assist students if they need to reload their cards.
SAFETY AND SECURITY
The American University is located in uptown Washington D.C., in the Foxhall neighborhood. American University provides various security features in its residence halls and around campus to enhance the safety of its summer students. The University Police Department officers patrol campus on foot, on bike, and in cars. Officers are on duty 24 hours per day, and perform regularly scheduled rounds in all residence halls on campus.
Students can enhance these safety measures by presenting a hall access card and/or ID upon request, accompanying visitors at all times, and by not admitting anyone, not personally known, to the hall. Entry to the residence halls is restricted to summer students and other authorized members of the University community by use of access cards. Residence halls are also equipped with controlled access to stairwells and elevators. Students are strongly encouraged to take proper precaution with personal items, including locking room doors whenever they leave, to ensure the security of their valuables. Students should contact the chaperones regarding room lockouts.
MAINTENANCE AND REPAIR
Repair and maintenance requests are to be reported to the chaperones. Emergency work, which involves potential interruption of essential services or physical damage to student or University property, must be reported for immediate repair.
Summer Intensive Housing Form – 2025
Summer Wellness & Recovery Plan
- All TWSB summer students are required to provide a personal “wellness and recovery plan” to be kept in TWSB files.
- Students or Chaperones experiencing symptoms of contagious illnesses, severe enough to keep them from dancing, such as COVID-19, flu, or meningitis will follow their “wellness and recovery plan” and move off campus within 24 hours. Students are encouraged to bring Covid-19 rapid tests and self-test if they are experiencing symptoms.
- Parent/Guardians of students under 18 will be notified to pick up their student and move off campus until the student is well enough to return to classes. Students over 18 will move off campus until they are well enough to return to classes.
75% of our summer students have homes within driving distance (ex: VA, PA, NC). For those farther away, we will expect parents to fly in to care for each student or to arrange with local family and/or friends to pick them up and provide care.
All families of our TWSB summer students must provide a “wellness and recovery plan” in advance of arrival. Students under the age of 18 will be in the care of an adult who will oversee all care, including meals. Students 18 and older, who may recover at a hotel without a chaperone present, will be checked on twice a day by TWSB staff. We recommend students use a food delivery service (e.g.: Door Dash, Uber Eats, Grubhub) for meals.
Please provide your personal “wellness and recovery plan” here. Be as detailed as possible and include all names, phone numbers and email addresses of anyone who will be involved in chaperoning your dancer off campus. For dancers 18 and older, please include the hotel you will be using for isolation and your plans for meals.
I understand and agree to the Wellness and Recovery Plan as described above.
Student signature:______________________________
Parent/Guardian signature:_______________________________ Date:___________
(If student is under 18)
MEDICAL FORM & TREATMENT CONSENT
Student Name: _______________________________________________
Birthdate: _____/_____/_________ Gender: _____________________
Primary Care Physician Information:
Physician Name: _________________________________________ Phone (____) ____ – _______
City: _______________________________________ State: ________ Zip: _________________
General Health of student: ____Excellent ____Good ____Fair ____Poor
All allergies: ______________________________________________________________________
All medications student is currently taking (including vitamins, minerals, or other herbal supplements):
_________________________________________________________________________________
Current injuries: ____________________________________________________________________
Is the student currently receiving psychological or psychiatric counseling? ____Yes ____No
Student has the following conditions: (check all that apply)
____ Hearing Difficulties
____ Circulatory Problems
____ Vision Difficulties
____ Anemia
____ Seizures
____ Hypoglycemia
____ Eating Disorder
____ Epilepsy
____ Diabetes
____ Depression or Anxiety
____ Other Illness: __________________________________________________________
The Washington School of Ballet does not administer any type of medication (including Advil, cold syrup, etc…)
Consent for medical treatment of a minor:
During my absence or in the event that I cannot be reached immediately, I authorize all medical and surgical treatment, X-ray, laboratory, anesthesia, and other medical and/or hospital procedures as may be performed or prescribed by the attending physician and/or paramedics for my child. This authorization and consent shall be valid for the entirety of The Washington School of Ballet 2025 Summer Program.
Signature of Parent/Guardian _________________________________________ Date __________
HOUSING RULES AND REGULATIONS
Rules and regulations apply to ALL dormitory students regardless of age.
Please note that this is not a complete list of dormitory and disciplinary rules.
The complete list will be reviewed on the first day of the program to include any university updates.
- Check-in time at the dorms is from 12:00pm – 5:00pm on the following dates:
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- Sunday, June 15 for the Junior Rep Experience week
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- Sunday, June 22 for the 5-week intensive
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- Sunday, July 27 for the Rep Experience week.
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- There will be a mandatory meeting at 5:30pm each move in day.
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- Parents are welcome to attend this meeting.
- Check-out time is no later than 11:00am on the following dates:
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- Saturday, June 21 for the Junior Rep Experience Week
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- Saturday, July 26 for the 5-week intensive
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- Saturday, August 2 for the Rep Experience week
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- There will be a fine for late check-outs, lost keys, and lost access cards.
If students are staying for both sessions, they do not need to check out of the dorms between sessions. A chaperone will stay on duty between sessions.
- No drugs or alcohol are allowed: dismissal will be immediate, and no refund made.
- When leaving the AU or TWSB premises, students MUST be in a group of 3 or more at all times. No exceptions.
- Students must sign in and out each time they leave/re-enter the AU dorm and TWSB studios. They must account for who they will be with and where they are going.
- Curfew is as follows:
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- Students 13-15 years old:
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- Must be in the building and on a designated TWSB floor by 8:00pm on weeknights
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- Must be in the building and on a designated TWSB floor by 9:00pm on weekends
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- Students 16 and up:
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- Must be in the building and on a designated TWSB floor by 9:00pm on weeknights
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- Must be in the building and on a designated TWSB floor by 10:00pm on weekends
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- Students that turn 16 during the program must follow rules for 15-year old’s.
- Bed Check is as follows:
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- All students must be in their rooms with the door shut by 10:00pm on weeknights
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- All students must be in their rooms with the door shut by 11:00pm on weekends.
- No sleepovers. Students MUST sleep in their assigned rooms each night. This is a safety regulation in case of emergency. No exceptions.
- Students (and non-TWSB students) of the opposite sex are allowed in dorm rooms ONLY when the door is open. The Head Chaperone has the right to revoke this privilege.
- Students must observe AU quiet time: 10PM-8AM. No loud noise, music, or disturbances are allowed after 10PM.
- Students must stay on TWSB assigned floor in the AU dorms. Students may not roam the hallways of other AU floors or be in non-TWSB rooms. There are several other programs occurring at AU simultaneously on other floors and in other buildings.
- Students are not allowed to have overnight guests at the dorms
- Guests and parents must leave the building by curfew
- The Washington School of Ballet and American University are not responsible for any theft or losses that the student may incur, or any injury or illness that may occur during residency.
- Students must be respectful of their roommates, classmates, and chaperones.
- AU rooms must be kept tidy and clean
- Lockers/dressing rooms in TWSB must be kept in order
- Lunch/snacks must be eaten only in designated lunch areas and cleaned up completely
- Students may not borrow or use their roommate’s or friends’ belongings (clothes, dancewear, food, etc.) without explicit permission and knowledge
- Lewd remarks and inappropriate behavior is prohibited
- No eating or drinking (except water) in the dressing rooms or studios.
- The Washington School of Ballet and American University reserve the right to dismiss any student for what they deem inappropriate conduct or behavior. Any costs incurred through dismissal will be the responsibility of the student/parents.
I understand and agree to the rules and regulations as described above.
Student signature:______________________________
Parent/Guardian signature:_______________________________ Date:___________
(If student is under 18)
RULES AND DISCIPLINARY POLICY
- The possession and/or use of drugs and/or alcohol will result in immediate dismissal from the program.
- Any illegal activity will result in immediate dismissal from the program.
- Infractions to other Rules & Regulations follow a Three Strike Policy:
- 1st strike: Student will receive a verbal warning from the Head Chaperone. The following day, after returning to AU, student will be grounded to their room, with the door closed and no visitors.
- 2nd strike: Student will receive a written warning from TWSB and have a meeting with the Head Chaperone, Summer Manager, and the Head of the Division. A copy of this written warning will be sent to the parents, along with a phone call from TWSB.
- 3rd strike: Student will be sent home.
Other behavioral problems will be dealt with accordingly, on an individual basis, and may result in dismissal from the program. The Washington School of Ballet and the American University reserve the right to dismiss any student for what they deem inappropriate conduct or behavior. Any costs incurred through dismissal will be the responsibility of the student/parents.
I understand and agree to the rules and disciplinary policy above.
Student signature:______________________________
Parent/Guardian signature:_______________________________ Date:___________
(If student is under 18)
SIGN-OUT PERMISSION SLIP
When leaving with anyone other than Parent or Guardian
(To update this list during the program, please email summer@washingtonballet.org)
During the duration of TWSB’s Summer Intensive Program, permission is granted for ________________________________ to be picked up and signed out by:
Name: ____________________________Relationship to student: ___________
Name: ____________________________Relationship to student: ___________
Name: ____________________________Relationship to student: ___________
Name: ____________________________Relationship to student: ___________
Name: ____________________________Relationship to student: ___________
I give permission for the parents of my child’s roommate to sign out my child.
_____Yes _____No
I also understand that unless the person is mentioned on this form, they shall not be allowed to sign out my child. Identification will be checked.
If another person must be added to this form after the Summer Intensive has begun, please email summer@washingtonballet.org 24 hours before the student is to be signed out. TWSB does not accept permission over the phone.
It is hereby agreed that The Washington School of Ballet shall not be responsible for any injuries, which might occur to the aforementioned child at any time, and at any place during excursions not directly associated with The Washington School of Ballet events and activities.
Parent/Guardian Signature: __________________________ Date: ___________
(If student is under 18)